The Segeberg district, part of the Hamburg metropolitan region, is conveniently located in the heart of Schleswig-Holstein between the North Sea and the Baltic Sea and is a reliable employer for approximately 1,100 employees.
The “General Services” department is responsible for all employees of the district administration and provides numerous internal services. It coordinates and manages, among other things, the following areas in all district-owned and leased administrative buildings and spaces: information services, the switchboard, the mailroom, the virtual mailroom, the mail delivery service, print job processing, fleet management, procurement management, and event management.
Your responsibilities:
Conceptual (further) development of internal event management, as well as the prospective assumption of project management tasks, including
Developing and updating a district-wide concept for events, rooms, and usage
Developing and establishing standards for the equipment and use of event, meeting, and training rooms (e.g., seating, furnishings, presentation technology)
Drafting and updating internal regulations for the allocation and use of meeting, training, and event rooms, taking into account existing framework agreements as well as organizational and legal requirements
Technical coordination and collaboration with the relevant organizational units and IT
Planning, coordinating, and overseeing projects and process optimizations within the department (e.g., development of a feedback and ticketing system)
Your Profile:
A completed vocational training program, including continuing education to become an administrative specialist (Employee Training Program II), or
A completed degree in public administration or economics (Public Management, Business Administration, Business Informatics, or a comparable degree program) or
A completed apprenticeship as an administrative clerk or a comparable completed apprenticeship (tax clerk, Social Security Clerk, or Labor Market Services Clerk), as well as at least 2 years of subsequent professional experience in the public sector and a willingness to complete the continuing education program to become an Administrative Specialist
Initial practical experience in project work (including collaboration) and in conceptual work
A strong affinity for IT, enabling you to confidently use and help develop specialized IT applications (e.g., ticketing systems)
Proficient knowledge of German (at least C1 level according to the Common European Framework of Reference for Languages)
And, ideally, the following:
In-depth knowledge of procurement, regulatory, and budgetary law
Initial experience in supporting IT projects or implementing specialized IT applications
Experience in the areas of real estate, space, or event management
Initiative, flexibility, and strong planning and organizational skills
A customer- and citizen-oriented approach and strong communication skills
A Class B or 3 driver’s license and a willingness to use your own car with reimbursement of expenses
Benefits
Job security
Fixed monthly salary
Modern office equipment
Subsidy for bicycle or public transportation tickets
Training and professional development opportunities
Corporate fitness program and mental health counseling
Flexible work hours and remote work
Emergency childcare and eldercare